The Skills and Education Group seeks to comply with the General Data Protection Regulation (GDPR), and is committed to maintaining the highest possible standards when handling personal information. The companies within the Group are both data processors and data controllers and have an independent registration with the Information Commissioners Office.
This policy explains the type of personal data we collect, how we use that data, how we store it and keep it safe. At no time will any personal data held by us be passed to organisations outside the Group for marketing or sales purposes.
This policy is reviewed on a regular basis and may be subject to change to ensure that the information it provides remains accurate and meets all our regulatory requirements.
The Skills and Education Group unites skills and education orientated organisation that share similar values and objectives. The Skills and Education Group currently consists of the following companies:
Skills and Education Group Awards
A national awarding organisation which develops a diverse range of vocational qualifications for all ages and abilities for ages post-14.
Robins Wood House
Robins Wood Road
Company Number: 04117784
Charity Commission Registration: 1086947
Open College Network Yorkshire and Humber Region
A national awarding organisation and Access Validating Agency which develops vocational qualifications and Access to Higher Education diplomas. The Open College Network Yorkshire and Humber Region trades under the name “Certa”.
Company Number: 03773914
Charity Commission Registration: 1088839
Skills and Education Group Limited
The umbrella organisation for the Group, a membership body that provides a wide range of services and support to colleges, training providers, partners and stakeholders within the further education and skills sector. The Skills and Education Group previously operated under the name “emfec”.
Robins Wood House
Robins Wood Road
Company Number: 02640936
Charity Commission Registration: 1004087
In certain circumstances we may ask your consent to process your data. This may occur when issuing newsletters or other marketing information in which we consider you may have a legitimate interest.
Personal data may be collected to comply with our contractual obligations. This may occur when data needs to be transferred to our Regulators or Partners to support their own regulatory or legal objectives.
The law may require us to pass on your personal data. This may occur if we need to pass on details of persons who we have cause to believe are involved in any kind of malpractice which we have uncovered in the course of our legitimate business activity.
We will collect certain personal data to enable us to carry out our business interests. This information will be limited to what we consider to be reasonable and necessary to pursue those business activities.
When you visit our websites, agree to the terms and conditions for the use of our services or agree to conduct services on our behalf we will request certain data from you. These services include:
Professional Development and Membership Services
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect through our online systems.
We require all approved centres to have their own privacy (fair processing) notices and to ensure that all learners are aware of how and when their data may be used by them and others.
We will pass regulated learner achievement data to the organisations listed below in line with the timescales specified and agreed in individual agreements with each of these organisations. Once this information is shared with these organisations we are no longer the data controller but remain the authoritative source of all achievements.
Education and Skills Funding Agency (ESFA):
The information you supply will be used by the ESFA, an Executive Agency, sponsored by the Department for Education, to issue you with a Unique Learner Number (ULN), and to create your Personal Learning Record (PLR). Further details of how this information is processed and shared can be viewed here.
We will submit learner achievement data to the PLR when the learner achievement has been verified and where a ULN has been provided by the centre. The PLR is managed by the Learning Records Service (LRS). If you want to know more about the ULN and the PLR.
The Department for Education (DfE):
The DfE uses registration and achievement data for research and statistical purposes to inform and improve educational policy. We submit achievement data annually to government departments or agencies acting on their behalf to support Schools Performance Tables. If you wish to know more about the data held please contact the DfE’s Data Protection Officer at: Caxton House, Tothill Street, London, SW1H 9NA or view data protection.
UCAS is the organisation responsible for managing applications to higher education courses in the UK. Qualifications that have UCAS tariff points mean they are recognised as contributing to entry to university.
The Regulators process enrolment and achievement data for regulated qualifications. This data is used for research and statistical purposes to enable the Regulators to fulfil their regulatory duties.
If you wish to learn more about the data collected by the Regulators please contact either:
Driver Vehicle and Standards Agency (DVSA):
The DVSA is an executive agency, sponsored by the Department for Transport. We share MOT Tester and Annual MOT Tester Assessment achievement data with the DVSA to support it in monitoring MOT Testers and the centres in which they work. If you wish to know how they protect your data please refer to their Personal Information Charter.
Professional Development and Membership Services
We may share your personal information with your employing organisation for the purposes of reporting on how the organisation has access and used professional development and membership services.
We will share your personal information in delegate lists shared with other people attending the same event, network or other meeting. We will not share your email address with other people attending the same event, network or other meeting unless we have your permission to do so. We will not share your personal information with any third party other than described above.
We may share your personal information with your employing organisation for the purposes of reporting on how the organisation has access and used project work managed by the Skills and Education Group.
We will share your personal information in delegate lists shared with other people attending the same event, network or other meeting. We will not share your email address with other people attending the same event, network or other meeting unless we have your permission to do so.
We may have to share your personal information with the organisation providing project funding. The organisation that we are likely to have to share your information with is:
The Education and Training Foundation:
IT companies used by the Group
We engage with a number of IT Companies whose platforms we use to support our independent assessment activity. We have separate agreements with these organisations to ensure that we transfer any shared personal information through a secure application programming interface (API).
We retain data only for as long as necessary to carry out our responsibilities under the purpose for which it was originally collected. At the end of those periods data will either be permanently deleted or anonymised.
You may request:
In the cases above we will need you to put this in writing and to provide proof of identity before we can comply with any request. If we are unable to carry out your request, we will explain why.
In case of the above you can withdraw your consent by ‘unsubscribing’ to the notification or by requesting a change to your preferences. You will need to give us time to update our records so may receive further communications until this is completed.
If you wish to know more about the personal data held by the Skills and Education Group or you feel your data has been compromised in any way, please contact Data Protection at Robins Wood House, Robins Wood Road, Aspley, Nottingham, NG8 3NH or email:
The Skills and Education Group’s Chief Operating Officer is the senior person responsible for ensuring compliance with the General Data Protection Regulations.
If you are unhappy with the way your data has been handled and we have been unable to give you a satisfactory response to your request you may contact the Information Commissioner’s Office (ICO) on 0303 123 1113 or you can visit their website.
If we become subject to any data breach of any significance where the rights of individuals are prejudiced in any way i.e. where there is potential for an individual’s identity to be stolen or confidentiality is breached, we will report that breach to the ICO.