5. Sharing your data with organisations outside of the Skills and Education Group
We require all approved centres to have their own privacy (fair processing) notices and to ensure that all learners are aware of how and when their data may be used by them and others.
We will pass regulated learner achievement data to the organisations listed below in line with the timescales specified and agreed in individual agreements with each of these organisations. Once this information is shared with these organisations we are no longer the data controller but remain the authoritative source of all achievements.
Education and Skills Funding Agency (ESFA):
The information you supply will be used by the ESFA, an Executive Agency, sponsored by the Department for Education, to issue you with a Unique Learner Number (ULN), and to create your Personal Learning Record (PLR). Further details of how this information is processed and shared can be viewed here.
We will submit learner achievement data to the PLR when the learner achievement has been verified and where a ULN has been provided by the centre. The PLR is managed by the Learning Records Service (LRS). If you want to know more about the ULN and the PLR.
The Department for Education (DfE):
The DfE uses registration and achievement data for research and statistical purposes to inform and improve educational policy. We submit achievement data annually to government departments or agencies acting on their behalf to support Schools Performance Tables. If you wish to know more about the data held please contact the DfE’s Data Protection Officer at: Caxton House, Tothill Street, London, SW1H 9NA or view data protection.
UCAS is the organisation responsible for managing applications to higher education courses in the UK. Qualifications that have UCAS tariff points mean they are recognised as contributing to entry to university.
The Regulators process enrolment and achievement data for regulated qualifications. This data is used for research and statistical purposes to enable the Regulators to fulfil their regulatory duties.
If you wish to learn more about the data collected by the Regulators please contact either:
- Ofqual’s Data Protection Officer at: Ofqual, Spring Place, Coventry Business Park, Herald Avenue, Coventry, CV5 6UB. Phone: 0300 303 3344. View Ofqual’s Data Protection Policy.
Driver Vehicle and Standards Agency (DVSA):
The DVSA is an executive agency, sponsored by the Department for Transport. We share MOT Tester and Annual MOT Tester Assessment achievement data with the DVSA to support it in monitoring MOT Testers and the centres in which they work. If you wish to know how they protect your data please refer to their Personal Information Charter.
Professional Development and Membership Services
We may share your personal information with your employing organisation for the purposes of reporting on how the organisation has access and used professional development and membership services.
We will share your personal information in delegate lists shared with other people attending the same event, network or other meeting. We will not share your email address with other people attending the same event, network or other meeting unless we have your permission to do so. We will not share your personal information with any third party other than described above.
We may share your personal information with your employing organisation for the purposes of reporting on how the organisation has access and used project work managed by the Skills and Education Group.
We will share your personal information in delegate lists shared with other people attending the same event, network or other meeting. We will not share your email address with other people attending the same event, network or other meeting unless we have your permission to do so.
We may have to share your personal information with the organisation providing project funding. The organisation that we are likely to have to share your information with is:
The Education and Training Foundation:
IT companies used by the Group
We engage with a number of IT Companies whose platforms we use to support our independent assessment activity. We have separate agreements with these organisations to ensure that we transfer any shared personal information through a secure application programming interface (API).